Executive Secretary @ UAE

Executive Secretary @ UAE

Unitra Mets Group
Dubai, UAE

The Role:

? Writes error-free, eloquent emails and letters for various events and announcements.
? Updates and maintains phone lists for COO.
? Manages contacts using Outlook to conduct up-to-date database entry, tracks VIP relations and
correspondence; facilitates relationships by familiarizing his/herself with various life events (such as
birthdays, and other major milestones).
? Provides complex travel arrangements. Becomes familiar with the specific, detailed needs of the COO and
travel partners; creates consistent travel itinerary portfolios for reference and be available during travel
times to quickly address any last minute changes or cancellations.
? Accurately tracks expenses for COO by managing credit cards and receipts. Processes and submits
receipts accurately and on schedule.
? Maintains confidentiality and uses a high degree of discretion.
? Works in a professional and focused manner to schedule internal and external meetings
? Prepares for meetings including ordering lunch, booking conference rooms, setting up projector or video
conferencing units.
? Uses Outlook, Word, Excel and PowerPoint to produce materials for internal and external meetings and
? Takes notes and distributes meeting minutes, agendas and meeting packages.
? Works closely with the Management team to arrange meetings and events as needed.
? Acts as a liaison with the Management as needed.
? Sets-up staff meetings, maintains electronic staff calendars and organizes team events.
? Answers and directs calls and emails of the COO of a general nature.
? Provides timely and proactive management of the organization’s office environment.
? Maintains physical and electronic office filing systems for COO.
? Provides systematic and dependable follow up, as well as a high level of organization and preparedness.
? Maintains workflow under pressure and in a fast-paced, high-profile work environment.
? Respectfully takes direction from COO.
? Other duties as assigned.


? Minimum experience of 3 yrs
? Expert in MS Office with good MS Excel skills
? Maintains punctual, regular and predictable attendance.
? Works collaboratively in a team environment with a spirit of cooperation and as a relationship builder.
? Displays excellent communication skills including presentation, persuasion, and negotiation skills including the ability to communicate effectively and remain calm and courteous under pressure.
? Displays engaging interpersonal skills including the ability to think and act strategically, provide sound
judgment, and provide a positive and energetic attitude.

About the Company:

Unitra Mets Group was established in the early part of the 1970s as a family run business whose main focus was the development and distribution of brands within the Fast Moving Consumer Goods (FMCG) Industry.

As a vibrant, dynamic and professional group we strove to enhance our distribution techniques, providing solutions to both International and Regional manufacturers interested in promoting their brands and products throughout retail selling outlets in the UAE. Our reputation grew, as a reliable distributor with the capabilities to achieve qualitative and quantitative success in the distribution of FMCG in the region.

Over the years, we refined our distribution model to offer potential partners and brand principles a reach capable of 100% weighted and 95% numeric coverage in channels such as Groceries, Retail, Convenience Stores and HORECA.

Contact Us:

[email protected],+971 4 325 6060