Irwin & Dow
Dubai, UAE
The Role
An exciting and challenging opportunity has recently arisen for an Executive Assistant to join our clients Dubai Head Office and take on full responsibility for providing core executive and administrative support to the Senior Executive and his team.
This role is very diverse and the right candidate must be able to wear many hats at any one given time so we are looking for that special all-rounder that can embrace the administrative challenges of supporting a world class office of diverse people and programmes. The ideal candidate will be experienced in handing a wide range of administrative tasks and be able to work independently. A self- starter with an immaculate attention to detail and a proven experience of working in an executive environment is a must, as is the ability to work to tight deadlines, multi task and have a positive and flexible approach to the workplace. A strong understanding of financial and legal processes and procedures would also be of huge benefit.
Key responsibilities include extensive diary management, maintaining HR records and liaising with the DIFC government to arrange new and cancellation of visas. Preparation of internal and external documentation, agendas and reports for group ,meetings, travel arrangements for the Executive and and associated team members, collating legal documents, creating confidential files and preparation of presentations and reports ensuring elegance, excellence and conformity to the company brand. Assisting with company secretarial processes, including management of statutory filings in multiple jurisdictions and arranging itineries for visitors to Dubai are all part of the remit for this pivotal role.
Requirements
The candidate will be expected to confirm to the branding and ideology of the company and will be a flexible creative team player who is committed to excellence. Strong interpersonal and communication skills are naturally a given and we are also looking for an individual who can display discretion, a proactive nature and a willingness to learn. Previous experience working for a legal or financial services company would be a distinct advantage.
About the Company
Irwin & Dow was established by two highly experienced recruitment professionals, Tracey Irwin and Jocelyn Dow. We provide a refreshing approach by working in close partnership with clients and candidates within the Business Support, Secretarial, HR & Finance sectors.
Good staff are key to every business. We recognise and appreciate this, having over thirty years combined recruitment and executive search experience within the region.
Our main aim is to provide a specialist service to clients preferring to work with a bespoke consultancy.
Our values of discretion and diplomacy are paramount and our ultimate goal is to become a partner of choice for all our clients and candidates.